Borrowing Collections for Exhibition
Department of Anthropology
Archaeology, Ethnology and Physical Anthropology Collections
The Department of Anthropology, National Museum of Natural History (NMNH), loans objects from its collections for temporary exhibits to qualifying museums. While the Department's goal is to accommodate qualified borrowers, the volume and timing of submissions often make it impossible to approve all requests. Requests submitted at least 18 to 24 months prior to the proposed shipping date and which are accompanied by clear intellectual justification and evidence of budgetary planning for conservation, bracket-making and packing and shipping will have the best chance of being approved.
Due to the volume of loan requests currently in process for 2014 - 2015, the Department of Anthropology will not be accepting or reviewing any additional loan requests for shipment in 2015. Loan requests for loans shipping in 2016 and beyond are currently being accepted and will be reviewed beginning in January 2015.
Loan requests are initiated by the submission of a Preliminary Loan Request Form. This form asks for basic information about the exhibit dates, intent, venue(s), the number of objects requested, and, if known, their catalog numbers. This initial document is intended to help the borrower compile information needed for a successful loan request. It also provides the Department of Anthropology with a general sense of the nature and scope of incoming loan requests. After review by Department staff, borrowers whose requests meet Departmental standards will be directed to move forward to Active Loan Review status. Please send any questions and completed Preliminary Loan Request Forms to our Registrar, Susan Crawford.
For detailed guidelines on the overall loan request process please refer to the Department of Anthropology Active Loan Status/Loan Process Information document.
We strongly encourage borrowers to consult with appropriate Department curator(s) and, if possible, visit the collections. Borrowers are also encouraged to use our online database, or, if needed, request a report from our collections database. It has been our experience that such preparation facilitates the processing and evaluation of loan requests.
- For information on our collections, search our online database. Be advised that due to frequently incomplete database records, and the amplitude of our collections, not all prospective borrowers will be able to select specific objects based only on the online records. Therefore, we encourage prospective borrowers to visit to the collection.
- To schedule an appointment to visit the collections please fill out an appointment request form.
- To request a report or object list from our collections database, please fill out a printout request form.
- Feel free to contact Anthropology Department staff members with questions.
For more details on loan requirements and procedures, please refer to the following documents:
- Conservation and Exhibition Guidelines (includes general conservation and security requirements)
- Insurance Requirements for Outgoing Loans
- Courier Requirements
- Contractor Requirements
For further information regarding our loan program, please contact:
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